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Privacy Policy

Effective 9.4.2026

Ashley River Soccer Club ("ARSC," "we," "us," or "our") respects your privacy and is committed to protecting the personal information of our players, parents and guardians, volunteers, coaches, donors, website visitors, and other members of our community.

This Privacy Policy explains what information we may collect through our website, ashleyriversoccer.com (the "Website"), how we use that information, when we may share it, and the choices you have regarding your information.

By using our Website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect information that you voluntarily provide to us when you use our Website, including when you:

  • Contact us or submit an inquiry;

  • Complete a player interest or evaluation form;

  • Register for programs, clinics, camps, or other activities;

  • Sign up for our email newsletter;

  • Submit a coaching or volunteer interest form;

  • Make a donation;

  • Purchase merchandise or sponsorship opportunities;

  • Participate in club events or activities; or

  • Otherwise communicate with ARSC.

Depending on the form or service you use, information we collect may include:

  • Parent or guardian name;

  • Child/player name;

  • Child/player date of birth;

  • Email address;

  • Telephone number;

  • Mailing or billing information;

  • Coaching experience and areas of interest;

  • Donation or sponsorship information;

  • Communications, comments, or other information you choose to provide.

We only request information that we reasonably need for the applicable purpose.

Information Collected Automatically

When you visit our Website, certain information may be collected automatically by our website hosting provider, Wix, and by other technologies used on the Website. This may include information such as:

  • IP address;

  • Browser and device type;

  • Operating system;

  • Pages visited;

  • Date and time of visits;

  • Referring website;

  • General information about how visitors interact with the Website; and

  • Other technical or usage information.

This information may be used to operate, maintain, secure, and improve the Website.

2. How We Use Information

ARSC may use the information we collect to:

  • Respond to questions and requests;

  • Communicate with parents, guardians, players, coaches, volunteers, and other members of the ARSC community;

  • Process program registrations and inquiries;

  • Coordinate player evaluations and team placement;

  • Administer soccer programs, clinics, camps, and events;

  • Communicate important club and program information;

  • Send newsletters and other communications when you have requested or consented to receive them;

  • Process donations, sponsorships, purchases, and other transactions;

  • Recruit and coordinate coaches and volunteers;

  • Maintain club records;

  • Improve our Website, programs, and communications;

  • Protect the security and integrity of our Website and services; and

  • Comply with applicable laws and legal obligations.

We do not sell personal information for monetary consideration.

3. Children's Privacy

ARSC is a youth soccer organization, and our programs serve children and families. We take the privacy of children's information seriously.

Information about a child may be provided to ARSC by a parent or legal guardian in connection with player evaluations, registration, participation in programs, or other club activities. For example, our evaluation interest form may request a parent's or guardian's name, email address, telephone number, and the participating child's name and date of birth.  ARSC does not knowingly request that children under 13 provide personal information directly through the Website. Parents or legal guardians should provide information about children when required for registration, evaluation, or participation in ARSC programs.

We use children's information only for legitimate club-related purposes, such as evaluating eligibility, registering players, communicating with parents or guardians, organizing teams and programs, and administering participation in soccer activities.

We do not knowingly sell, rent, or use children's personal information for targeted advertising.

If you believe that a child has provided personal information directly to ARSC through the Website without appropriate parental involvement, please contact us at board@ashleyriversoccer.com.

Parents and legal guardians may also contact us to request access to, correction of, or deletion of personal information we maintain about their child, subject to applicable legal, administrative, and recordkeeping requirements.

4. Sharing of Information

ARSC may share personal information when reasonably necessary to operate the club and provide requested services.

For example, information may be shared with:

  • Service providers and technology platforms that help us operate the Website, process registrations, communicate with families, process payments, manage programs, or perform other services on our behalf;

  • Soccer governing organizations and leagues, when necessary for player registration, eligibility, competition, insurance, or other soccer-related administrative purposes;

  • Payment processors and financial service providers when you make a payment or donation;

  • Professional advisers, when reasonably necessary for accounting, legal, insurance, or other professional services; and

  • Government authorities or other parties when required by law, legal process, or to protect the rights, safety, or property of ARSC or others.

Third-party services may have their own privacy policies and terms governing how they collect and use information.

5. Website Hosting and Third-Party Services

Our Website is hosted and operated using Wix. Wix may collect and process information from Website visitors in accordance with its own privacy and cookie policies. Wix also uses cookies and other technologies necessary for the operation, security, and performance of Wix websites.

ARSC may also use third-party services for functions such as:

  • Player registration and club administration;

  • Payment processing;

  • Email communications;

  • Event registration;

  • Donations and sponsorships;

  • Website analytics;

  • Social media; and

  • Other club-related services.

These third parties may collect or process information according to their own privacy policies. We encourage you to review the privacy policies of any third-party service you use through our Website.

6. Cookies and Similar Technologies

Our Website may use cookies and similar technologies to support basic website functionality, security, visitor preferences, and website performance.

Cookies may also be used by Wix and third-party applications or services incorporated into the Website.

You may be able to control or disable cookies through your web browser or, where available, through the Website's cookie settings. Disabling certain cookies may affect the functionality of portions of the Website.

Wix provides tools for website owners to provide visitors with cookie notices and manage consent for certain non-essential cookies.

7. Email Communications

If you subscribe to the ARSC newsletter or otherwise provide your email address for communications, we may use your email address to send club news, program information, event announcements, registration information, fundraising communications, and other relevant ARSC communications.

Our Website currently provides visitors with the ability to subscribe to club updates and news.

 

You may unsubscribe from marketing or newsletter communications at any time by using the unsubscribe instructions included in the communication or by contacting us.

Please note that we may continue to send necessary administrative or transactional communications, such as information relating to a registration, payment, team, program, or other activity in which you participate.

8. Photos and Videos

ARSC may photograph or record players, coaches, volunteers, and participants at club practices, games, camps, clinics, tournaments, and events for legitimate club and community purposes.

Where applicable, ARSC will obtain or rely upon appropriate parent/guardian permissions regarding the use of identifiable images of minors.

Images or videos may be used in club communications, the ARSC Website, social media, promotional materials, or other communications intended to promote the club and its programs.

If you have concerns about a particular image or video or would like to request that an identifiable image of your child no longer be used in future promotional materials, please contact us at board@ashleyriversoccer.com

9. Data Security

ARSC takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no website, online service, or electronic transmission can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security of information transmitted to or stored by us or our service providers.

10. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

  • Provide and administer our programs and services;

  • Maintain appropriate club and financial records;

  • Comply with legal, regulatory, insurance, or soccer-governing requirements;

  • Resolve disputes; and

  • Enforce our agreements and policies.

When information is no longer reasonably necessary, we may delete or securely dispose of it, subject to applicable legal and recordkeeping requirements.

11. Your Privacy Choices

Depending on the circumstances, you may contact ARSC to:

  • Request access to personal information we maintain about you;

  • Request correction of inaccurate information;

  • Request deletion of personal information that we no longer need to retain;

  • Withdraw consent to receive optional marketing communications; or

  • Ask questions about how your information is collected or used.

 

Some information may need to be retained to comply with legal, financial, insurance, soccer-registration, or other legitimate recordkeeping requirements.

 

To make a privacy-related request, contact:

Ashley River Soccer Club
Email: board@ashleyriversoccer.com
Charleston, South Carolina, USA

12. Third-Party Websites and Links

Our Website may contain links to third-party websites, including soccer organizations, registration platforms, sponsors, social media platforms, payment services, and other websites.

ARSC is not responsible for the privacy practices, content, or security of third-party websites. Once you leave our Website, we encourage you to review the privacy policy of the website you visit.

13. Changes to This Privacy Policy

ARSC may update this Privacy Policy from time to time to reflect changes to our practices, technology, services, or applicable legal requirements.

When we make changes, we will update the Effective Date at the top of this Privacy Policy. We encourage you to periodically review this page for the most current version.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the way ARSC handles personal information, please contact:

Ashley River Soccer Club
Email: board@ashleyriversoccer.com
Charleston, SC, USA

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